RFID Document Management

Do you need to organize the piles of documents? Do you want to have control over the status of shared resources? Choose management with RFID technology! With this radio wave remote identification system, among others: you will ensure the security of data and files, and you will know the location and number of tagged items at any time.

Application of RFID in libraries and archives

Quick inventory - you will shorten the time of counting library and warehouse stock by several times, you will easily locate individual collections and find out which ones are outside the building.

  • Durable tags - RFID tags are distinguished by their long service life (up to 50 years) and high capacity, thanks to which you will save on purchasing new elements and save much more information about the item than e.g. in the QR code.
  • Automation of activities - you will shorten the processes of issuing and receiving orders to a minimum, easily find the necessary collections and books, and check who borrowed them and when the deadline for returning them expires.
  • Integration with various systems - you can easily connect the RFID software with the systems you currently use in the library or archive, e.g. ALEPH 500, PROLIB M21,VTLS/Virtua, Sokrates/SOWA, LIBRA 2000 , HORIZON.
  • Theft protection – the RFID system will inform you when someone tries to leave the library or archive with documentation without prior authorization to borrow it.
  • Document security - you will gain control over who enters specific rooms, grant appropriate access and protect documents against destruction or use by unauthorized persons.

Application of RFID in courts

  • Document management – RFID makes it easier to find documents, check the stage of application processing and assign them more quickly to specific people and court processes.
  • Maintaining data confidentiality – to ensure the security of documents and people, you will grant individual rights to employees. Thanks to this, third parties will not have access to confidential files and data.
  • Theft protection – if someone tries to take documentation out of the court without permission, the RFID system will inform you about such an attempt. You will also find out what material it is and where it comes from.
  • Monitoring storage collections - at any time you can remotely check the current status of archives, find out about the current and past use of documentation and track the movement of files thanks to "intelligent" places where files are stored (desks, tables, cabinets) .
  • Automation of processes - tagging files speeds up their search, identification during transfer and receipt, and shortens the inventory of archives.

Application of RFID at universities

  • Access control – you grant permission to use individual rooms to selected people, thanks to which you ensure the safety of data, objects and people staying in university buildings.
  • Library management – thanks to RFID, you will shorten the time needed to inventory university collections, streamline the process of borrowing and returning books, and locate the items you are looking for at any time.
  • University equipment management – when you tag computers, projectors and laboratory equipment, you can easily find out their location, check their condition and detect lost items.
  • Security – you can locate every tagged item at any time, including the identifiers of people staying in the building. Thus, you can easily and quickly discover lost students and employees in a threat situation.
  • Document management - you can collect student and employee documents in one place, easily check the application processing stage and where paper versions are stored.